Background
The Ministry of Health (MOH) works with development partners, implementers and various Government Departments to deliver health care services to the Sierra Leonean Population. The transaction costs associated with managing multiple donor funds separately, through different uncoordinated structures, has led to the establishment of the Integrated Health Projects Administration Unit (IHPAU) in the office of the Chief Medical Officer. IHPAU intends to integrate all donor-funded projects to be centrally managed by one coherent unit that is integrated within the MOH structure.
The Integrated Health Projects Administration Unit (IHPAU) is an integral structure of the MOH designed to integrate management of all donor-funded projects. With supervision from the office of the Chief Medical Officer, IHPAU manages donor-supported projects by ensuring quality financial management; timely procurement of Goods and services; and efficient monitoring, evaluation, accountability and learning on all donor-funded projects. IHPAU also perform similar responsibilities for other health projects supported by World Bank, GAVI Alliance, IsDB, African Development Bank, UK Aid, the EU, and UN Agencies.
It is imperative to have dedicated staff for Global Fund-funded Grant Cycle 7 (GC 7) to support MOH programmes and Directorates in the implementation of the “Strengthening System for health and scaling up of high impact interventions for HIV, Tuberculosis and Malaria to attain Universal Health Coverage”. The GC 7 will be implemented for three (3) years staring 1st July 2024 and ending 30th June 2027.
Position: GRANT MANAGEMENT SPECIALIST X1:
Location: Freetown
ROLE SPECIFICATION FOR GRANT MANAGEMENT SPECIALIST:
The Grant Manager Specialist will provide technical support and strategic directions and ensure the proper execution and management of assigned Global Fund grant. He/she will directly supervise staff and have oversight responsibility of staff with respect to their performance management, knowledge sharing and capacity building of relevant staff.
DUTIES AND RESPONSIBILITIES.
The Grant Management Specialist is involved in all aspects of the project to ensure its success. He/she management engagement and coordination with the DPS, three National Programs, MOH Directorates, CCM, PR2, and external relevant stakeholders to ensure effective planning, implementation, and monitoring of grants activities. He/she liaises with all stakeholders to timely provide solution to bottlenecks that can negatively impact the implementation of the global fund grant.
Responsibilities:
- Establish a clear and transparent communication mechanism between the Senior/Grant Officers, their assigned Program/RSSH Unit, and IHPAU leadership on grant management aspects.
- Create a central database and system for the Senior/Grant Officers to use /update the grant quarterly work plan to their assigned Programs/RSSH Unit, and grant Management actions.
- In collaboration with the Finance Specialist and Procurement Specialist, analyze the monthly consolidated grant workplan and status of management actions.
- Review budget revisions for compliance with approved assumptions. Submit the quarterly variance analysis to the MOH Oversight Team (CMO, TL, DPC, Snr Policy Adviser) through IHPAU Team Lead.
- Submit consolidated monthly, Quarterly, and semi-annual grant performance reports to the MOH Oversight Team.
- Support the office of CMO regarding GF correspondence for actions.
- Escalate all grant management challenges to the Team Lead/MOH Oversight Team.
- Ensure complete, quality, and timely submission of PUs/PUDRs and other required reports to the GF.
- Ensure compliance with relevant regulations and guidelines as outlined by the MOH and the Global Fund.
- Coordinate monthly IHPAU grant management meetings (MMM, quarterly reviews, bi-lateral monthly meetings between programmes and the CT etc).
- Provide relevant managerial support and guidance to the Senior/Grant Officers.
- Facilitate quarterly meetings with all implementers to provide the analysis of the variance.
- Timely completion of PUs/PUDRs and any other GF standard reporting requirements.
- Submit consolidated monthly grant utilization reports to the MOH Oversight Team (CMO, TL, DPC, Senior Strategic Adviser to the Ministry of Health through the IHPAU Team Lead.
- Facilitate quarterly meetings between PR1 and PR2.
- Ensure external audit of the Global Fund grants are implemented in accordance with the grant agreement.
- Establish collaborative arrangements between IHPAU and national programs’ defining roles and mutual obligations and
- Monitor the implementation of the grant based on the agreed performance framework, compiling and submitting the regular progress updates to the Global Fund.
QUALIFICATIONS (Professional, technical, academic)
- Master’s degree in a relevant field (e.g., Business Administration, Social Science related field Finance, Non-profit Management, International Development).
EXPERIENCE.
- Proven experience of seven years in grant management, with at least five years in Global Fund project and working in similar role in the last one year’s understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
- Strong understanding of donor (Global Fund) regulations and compliance
- Proven experience in grant writing, administration, or related field.
- Familiarity with grant management software -or tools.
- Strong understanding of budgeting and financial reporting.
ONLY MOH/IHPAU STAFF ARE ELIGIBLE TO APPLY
To apply, please send your application (a mandatory cover letter and an updated CV with at least 3 references) to the following email address: recruitment@mohsihpau.gov.sl by: 4:00 pm Local Time, Friday, 12th July 2024.
IMPORTANT NOTE: Only email applications sent to the above email address will be included in the pool of applicants to be assessed by MoH. No hand deliveries will be accepted. Please also note that your CV should contain your full contact details such as residence address, working mobile telephone number, working email address, as well as those of your three referees.
Only shortlisted candidates will be contacted for interview and selected candidates will be required to sign a contractual agreement with the Government of Sierra Leone’s Ministry of Health.
WOMEN ARE ENCOURAGED TO APPLY