Background
The Ministry of Health (MOH) works with development partners, implementers and various Government Departments to deliver health care services to the Sierra Leonean Population. The transaction costs associated with managing multiple donor funds separately, through different uncoordinated structures, has led to the establishment of the Integrated Health Projects Administration Unit (IHPAU) in the office of the Chief Medical Officer. IHPAU intends to integrate all donor-funded projects to be centrally managed by one coherent unit that is integrated within the MOH structure.
The Integrated Health Projects Administration Unit (IHPAU) is an integral structure of the MOH designed to integrate management of all donor-funded projects. With supervision from the office of the Chief Medical Officer, IHPAU manages donor-supported projects by ensuring quality financial management; timely procurement of Goods and services; and efficient monitoring, evaluation, accountability and learning on all donor-funded projects. IHPAU also perform similar responsibilities for other health projects supported by World Bank, GAVI Alliance, IsDB, African Development Bank, UK Aid, the EU, and UN Agencies.
It is imperative to have dedicated staff for Global Fund-funded Grant Cycle 7 (GC 7) to support MOH programmes and Directorates in the implementation of the “Strengthening System for health and scaling up of high impact interventions for HIV, Tuberculosis and Malaria to attain Universal Health Coverage”. The GC 7 will be implemented for three (3) years staring 1st July 2024 and ending 30th June 2027.
Position: PROCUREMENT SPECIALIST x 1
Location: Freetown
ROLE SPECIFICATION FOR PROCUREMENT SPECIALIST.
The Procurement Specialist will be responsible for providing level technical support to enhance the work of the Procurement Department within GF-IHPAU, particularly in assisting in the areas of preparing specifications, solicitation documents, managing evaluations, drafting requests for No Objection from the donors and supporting vendor selection processes. The Procurement Specialist will also work very closely with other Departments within GF-IHPAU to ensure successful implementation.
DUTIES AND RESPONSIBILITIES:
The Procurement Specialist will:
- Lead in the preparation and review of Terms of Reference, Request for Expression of Interest(s) and Request for Proposals that would be prepared by the Procurement Department (with support from Subject Matter Specialists).
- Advise the Team Lead in matters relating to the Procurement cycle, including contract negotiations and provide guidance on matters that could be negotiated, the contract matters and prepare recommendations to the Procurement Committee for endorsement and to the Executive Management Committee for approval.
- Review standard procurement contract documents prior to signature.
- Review and advise on the technical, commercial and legal aspects of procurement (in consultation with relevant Government Ministries, Departments and Agencies as necessary) at all stages of the project cycle, to include analysis of systemic and other procurement issues, procurement planning, design, implementation and management, and training.
- Prepare and maintain all procurement related files including filing of all procurement related documents, safe custody of securities, etc.
- Prepare progress updates of all procurement cases as and when required.
- Ensure transparency, competitiveness and integrity of the procurement process as required under Sierra Leone’s National Public Procurement Act and Global Fund guidelines/regulations and point out issues of conflict of interest (if any) to IHPAU’s Executive Management Committee
- Coach, mentor and train procurement staff to develop capacity in procurement of service provider and consultancy services
- Provide supervision to ensure that GF-IHPAU employs appropriate methodologies for handling simple and complex procurement tasks and/or issues
- Collaborate with partners to identify global vendors and suppliers for unique international competitive bidding and manage and maintain excellent vendor relations, including contacts, and pre-qualifications lists
- Provide guidance on procurement procedures and policy guidance and interpretation for all staff, ensuring value for money in procurement.
- Carry out other procurement functions as required
QUALIFICATIONS (Professional, technical, academic)
- Master’s degree in business administration, Procurement or Supply Chain Management, or a related field.
EXPERIENCE:
- Must have had seven years of experience in procurement.
- Proven experience of a minimum of 5 years as a Procurement Specialist or has been performing similar role for at least one year within Global fund project.
- Strong understanding of procurement processes, contract management, and vendor relationship management.
- Experience of working in a donor project is essential.
ONLY MOH/IHPAU STAFF ARE ELIGIBLE TO APPLY
To apply, please send your application (a mandatory cover letter and an updated CV with at least 3 references) to the following email address: recruitment@mohsihpau.gov.sl by: 4:00 pm Local Time, Friday, 12th July 2024.
IMPORTANT NOTE: Only email applications sent to the above email address will be included in the pool of applicants to be assessed by MoH. No hand deliveries will be accepted. Please also note that your CV should contain your full contact details such as residence address, working mobile telephone number, working email address, as well as those of your three referees.
Only shortlisted candidates will be contacted for interview and selected candidates will be required to sign a contractual agreement with the Government of Sierra Leone’s Ministry of Health.
WOMEN ARE ENCOURAGED TO APPLY